1. Introduction
Envision Pharma Group (“EPG”/“we”) is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains how we collect, use, store, and disclose your personal data in compliance with all applicable data protection legislation, including the European Union General Data Protection Regulation ((EU) 2016/679), UK Data Protection Act 2018 (DPA 2018), Australian Privacy Act 1988 (Cth), The Act on the Protection of Personal Information Act No. 57 of 2003, and the California Consumer Privacy Act of 2018.
2. Collection of Personal Data
As part of the recruitment process, we collect and store the following personal data:
- Personal identification and contact information: name, address, cell phone number, personal email, date of birth, and gender
- Professional Information: curriculum vitae, qualifications, work history, and references
- Assessment Data: interview notes and assessment results
3. Purpose and Legal Basis for Processing
We process your personal data to facilitate the recruitment process and assess your qualifications for employment. We process this personal data on the legal bases of legal obligations, contractual necessity, and legitimate interests.
Personal data is retained for one year and for additional time, only with your consent which you will be asked to renew from time to time. If an offer of employment is made and accepted, your personal data will be maintained as part of your employment file in accordance with our Employee Privacy Notice.
4. Data Sharing
We may share your personal data with:
- Internal Recipients: Other departments within EPG as necessary to enable the recruitment process.
- External Parties: Third parties, such as the hosting provider of EPG’s recruitment platform, as necessary for the assessment of employment.
EPG relies upon the Standard Contractual Clauses and International Data Transfer Agreements, as appropriate, when transferring data from the European Economic Area or United Kingdom to non-adequate third countries, such as the United States.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, and destruction. These measures include secure storage solutions, access controls, and staff training.
6. Your Rights
GDPR, the UK Data Protection Act, and the California Consumer Privacy Act afford employees certain rights regarding their personal data:
- Access: The right to request a copy of the personal data we hold about you.
- Rectification: The right to request correction of inaccurate or incomplete personal data.
- Erasure: The right to request deletion of your personal data under certain conditions.
- Restriction: The right to request restriction of processing under certain conditions.
- Data Portability: The right to request transfer of your personal data to another organization or to you, where applicable.
- Objection: The right to object to processing based on legitimate interests or direct marketing.
For additional details about these rights, including how to exercise your rights, see the Privacy Notice on our website: Privacy Notice | Envision Pharma Group.
7. Contact Us
The data controller responsible for your personal data shared during the recruitment process is Envision Pharma Limited, 5 North Street, Horsham, West Sussex, RH12 1XQ, United Kingdom.
If you have any questions or concerns about this privacy notice or our data processing practices, please contact:
EPG’s Legal Department at privacy@envisionpharma.com or
Our Data Protection Officer at DPO.EnvisionPharma@twobirds.com.
This privacy notice is provided in accordance with applicable data protection laws and is intended to ensure transparency and accountability in our processing of your personal data. We may update this privacy notice from time to time to reflect changes in our practices or legal requirements.
Last updated September 23, 2024